Career & Professional Development | Student Employment | Hire And Manage Student Employees

Hire And Manage Student Employees

How to Hire

If you are a new supervisor please email [email protected] to enroll in the Student Employment Canvas training
Sign up for a UNCG On-Campus Employer ^*Handshake account
Post jobs with detailed job descriptions
View applicant documents and select candidates for interview
Expire posting after you hire
Submit hiring paperwork for student(s)
- FWS hires require an action form
- Non-FWS hires require an EPAF

*Handshake is the job board system that connects UNCG students with a wide variety of job and internship opportunities. Various job opportunities will be posted on Handshake throughout the school year. We encourage you to actively search and apply for positions via Handshake.

IMPORTANT REMINDERS

Please ONLY submit Action forms via email to [email protected].
Action Forms (FWS ONLY) are due by the 25th of each month to be entered into the next months payroll cycle
- **PLEASE NOTE: If an Action Form is submitted on the 25th with errors or if an Action Form is submitted after the deadline, processing may be delayed until the following payroll cycle
EPAFS cannot be submitted if the student’s I9 has not been processed. (I9s have a 48 business hour processing period)

Guidelines

Student Employment Guidelines

FWS students cannot exceed 20 work hours/wk; Hourly hires: 28 work hours/wk
Student positions CANNOT replace university employee positions
Students may not hold more than one (1) FWS position but can hold 1 hourly and 1 FWS position
Students CANNOT earn more than ½ of their FWS award per semester. Unearned awarded funds may rollover to 2nd semester
All FWS job positions are posted by hiring supervisors (Step-by-step instructions available)
Student’s I9 MUST be completed BEFORE the student starts working

HANDSHAKE GUIDELINES

All FWS job positions posted by hiring supervisors
You cannot have a student account and employer account in Handshake
All student employees MUST apply via Handshake
Expire date cannot exceed 6 weeks from date job was posted
All postings must have detailed job descriptions
Identify Federal Work Study positions by inserting ‘FWS-’ before the job title
After you have completed hiring, expire your job posting

*Step by Step Handshake guides are available in “Resources”

Types of on-campus jobs

Federal Work-Study provides subsidized part-time employment for students with financial need. Students must apply for financial aid and receive a Federal Work-Study award from the Office of Student Financial Aid in order to work under this program. Funds are restricted to students who are either citizens or permanent residents of the United States. International students with an F-1 or J-1 Visa are not eligible, but are still eligible to work on-campus in regular departmental student positions.

Each year, the Financial Aid Office and the Student Employment Office determine work-study allocations for individual departments and offices. The federal program pays the student’s earnings out of an account assigned to each department, except in the case of revenue-generating (“fee-based”) departments, who pay 25% from their own budget. In order for a department to receive funding for student positions, departments must submit a contract to the Student Employment Office. Please email [email protected] for more information.

If a student is not eligible for Federal Work Study they can be hired as a departmental hourly student employee. Departmental hourly student employees are paid out of department funds. A student can be hired as both a departmental hourly student and a Federal Work Study student.

SPARTAN READY

Spartan Ready engages students through the use of brief, structured conversations between student employees and their supervisors. These conversations are aimed at helping students understand the reciprocal connection between their academic pursuits and the skills and experiences gained through their employment. In short, this program emphasizes learning beneficial to both the work and class environments. Establishing this connection in the minds of students will make both academic and employment experiences more impactful. Visit our Spartan Ready page for more information.