Supervisor Resources

Career & Professional Development | Student Employment | Supervisor Resources

Getting Started

As an on-campus supervisor, having the necessary resources when hiring new students is essential. Be sure to self-enroll in the SEO Canvas Course where you will find helpful resources such as:

  • Student Employment in a Nutshell
  • Checklist for hiring student employees
  • Federal Work Study (FWS) & Departmental hire information
  • How to post jobs on Handshake
  • Spartan Ready career development for student workers

Spartan Ready engages students through the use of brief, structured conversations between student employees and their supervisors. These conversations are aimed at helping students understand the reciprocal connection between their academic pursuits and the skills and experiences gained through their employment. In short, this program emphasizes learning beneficial to both the work and class environments. Establishing this connection in the minds of students will make both academic and employment experiences more impactful. Visit our Spartan Ready page for more information.

  1. If you are a new supervisor, please self-enroll in the Student Employment Canvas training using this link: https://go.uncg.edu/seocanvas. If you need assistance creating a Handshake account to post on-campus jobs, please email seo@uncg.edu. 
  2. Log in to your UNCG On-Campus Employer *Handshake account
  3. Post jobs with detailed job descriptions (Instructions and template for posting a job). Please do not check the work-study box when posting on Handshake.
  4. View applicant documents and select candidates for interview (Handshake Instructions for managing applicants)
  5. Expire posting after you hire
  6. Submit hiring paperwork for student(s)
    • FWS hires require an action form
    • Non-FWS hires require an EPAF

*Handshake is the job board that connects UNCG students with jobs and internships, both at UNCG and off-campus. Students know to search for roles on Handshake. Whenever you have a part-time on-campus role available, please post it on Handshake to increase visibility.

Types of on-campus jobs & Guidelines

    • Federal Work-Study provides subsidized part-time employment for students with financial need. Students must apply for financial aid and receive a Federal Work-Study award from the Office of Student Financial Aid in order to work under this program. Funds are restricted to students who are either citizens or permanent residents of the United States. International students with an F-1 or J-1 Visa are not eligible, but are still eligible to work on-campus in regular departmental student positions.
    • FWS students can work up to 20 work hours per week during the fall and spring semesters, never during scheduled class time or over the summer. Hours must not ever be worked during scheduled class time. 
    • Student positions cannot replace university employee positions. 
    • Students may not hold more than one (1) FWS position, but can hold 1 hourly and 1 FWS position. 
    • Students cannot earn more than ½ of their FWS award per semester. Unearned awarded funds may rollover to Spring semester. 
    • Student’s I-9 must be completed before the first day of work. 
    • FWS hires require the supervisor process an FWS action form. Action forms should be submitted via email to seo@uncg.edu. Non-FWS hires require an EPAF 
    • Action forms are due by the 25th of the month to be entered into next month’s payroll cycle. If an action form is submitted with errors or after the deadline, processing will be delayed one payroll cycle. 
    • If a student is not eligible for Federal Work Study they can be hired as a departmental hourly student employee. Departmental hourly student employees are paid out of department funds. A student can be hired as both a departmental hourly student and a Federal Work Study student.
    • Departmental paid students can work up to 28 hours per week during the fall and spring semesters, and possibly more hours in the summer. Hours must not ever be worked during scheduled class time. 
    • Student positions cannot replace university employee positions. 
    • Students may hold multiple hourly positions, but only one FWS position. 
    • Student’s I-9 must be completed before the first day of work. 
    • Non-FWS hires require the supervisor to process an EPAF. EPAFs cannot be submitted if the student’s I-9 has not been processed.  
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